This screen is accessed from the back-end Joomla! administrator panel. It is used to manage contacts in your Joomla! website.
How to access
Select Components → Contacts → Contacts from the drop-down menu of the Joomla! Administrator Panel. You can also select the 'Contacts' menu link from the Category Manager: Contacts screen.
Description
The Contact Manager screen allows you to add contact information to your Joomla! site. You can enter information such as name, address, phone and e-mail. You can also link contacts to registered users. Afterwards, you can use the Menu Manager to create front-end links to the the contacts.
Screenshot
Column Headers
Click on the column heading to sort the list by that column's value.
Ordering: (default). The column in which to sort displayed items in the table. The values are the same as the column heading names.
Checkbox: Check this box to select one or more items. To select all items, check the box in the column heading. After one or more boxes are checked, click a toolbar button to take an action on the selected item or items. Many toolbar actions, such as Publish and Unpublish, can work with multiple items. Others, such as Edit, only work on one item at a time. If multiple items are checked and you press Edit, the first item will be opened for editing.
Status. (Published/Unpublished/Trashed) The published status of the item.
Title. The name of the item. For a Menu Item, the Title will display in the Menu. For an Article or Category, the Title may optionally be displayed on the web page. This entry is required. You can open the item for editing by clicking on the Title.
Linked User. The username this contact is linked to (if applicable).
ID. This is a unique identification number for this item assigned automatically by Joomla!. It is used to identify the item internally, and you cannot change this number. When creating a new item, this field displays 0 until you save the new entry, at which point a new ID is assigned to it.
Column Filtering
Above the column headers on the right, there are 2 drop down input fields, Sort Table by: (preset to Title ascending) and a number (preset to 20) to display.
These column sorting input fields shows the current method of sorting applied to the table. Use the drop down field choices and click the column heading name. Alternatively, click on the column heading to sort the list by that column's value. This will also change the value in the drop field to correspond with the column header name. The list will then be sorted in order by that column and a sort icon(up or down arrow) will show next to the column name. Click a second time to reverse the sort, which will change the corresponding drop field.
Ordering: (default). The column in which to sort displayed items in the table. The values are the same as the column heading names.
Ascending (default). Shows ordering of selected column, ascending or descending.
# (default is 20). Shows the number of items to display on one page, default is 20 items. If there are more items than this number, you can use the page navigation buttons located at the bottom of the table. (Start, Prev, Next, End, and page numbers) to navigate between pages.
List Filters
The List Filters, above table on the left, above table on right, and other filters as detailed below are in the left, bottom sidebar. These filters are a series of controls that let you limit what items show in the manager screen. More than one filter may be entered. In this case, only items that meet all of the filter conditions will show on the list.
Search Tools
Search Tools Above the table is a filter or search field and two buttons, as shown below.
To filter in title, enter part of the title and click Search.
Click Clear to clear the Filter field and restore the list to its unfiltered state.
To enable more Filters, click on Search Tools
Filter by Status, Category, Access, Language and Tag
Filter by Published Status. Lets you show only items with the selected published status.
- Select Status -: Shows items that are Published and Unpublished. Does not show items that are Trashed or Archived.
Trashed: Shows only items that are Trashed. Important Note:To permanently delete items:
Change the status of the items to Trashed.
Change the Status filter to Trashed. At this point the trashed items will show and an icon called "Empty trash" will show in the toolbar.
Select the desired trashed items and click on "Empty Trash" in the toolbar. The items will be permanently deleted.
Unpublished: Shows only items that are Unpublished.
Published: Shows only items that are Published.
Archived: Shows only items that are Archived.
All: Shows all items regardless of published status.
Filter by Category. Lets you show only items assigned to a specific category. The list box will show the categories defined for your site.
- Select Category -: Show items assigned to any category.
<your category>: Show items assigned only to this category.
Filter by Viewing Access Level. Lets you show only items that have a specified viewing access level. The list box will show the access levels defined for your site, similar to the example below.
- Select Access -: Show items with any viewing access level.
<access level group>: Show items only with this viewing access level.
Filter by Language. Lets you show only items that have a specific language assigned. The list box will show the languages defined for your site, similar to the example below.
- Select Language - or All: Show items for any language.
<your language>: Show items only for this language.
Filter by Tags. Lets you show only items that have a specified tag. The list box will show the tags created for your site, similar to the example below.
- Select Tags -: Show items with any (or no) tag(s).
<tag>: Show items only with this tag.
Number of Items to Display
Below the list you'll find:
Page Controls: When the number of items is more than one page, you will see a page control bar as shown below. The current page number being viewed is shaded.
Start: Click to go to the first page.
Prev: Click to go to the previous page.
Page numbers: Click to go to the desired page.
Next: Click to go to the next page.
End: Click to go to the last page.
Toolbar
At the top you will see the toolbar:
The functions are:
New. Opens the editing screen to create a new contact.
Edit. Opens the editing screen for the selected contact. If more than one contact is selected (where applicable), only the first contact will be opened. The editing screen can also be opened by clicking on the Name of the contact.
Publish. Makes the selected contact available to visitors to your website.
Unpublish. Makes the selected contact unavailable to visitors to your website.
Archive. Changes the status of the selected contact to indicate that they are archived. Archived contact can be moved back to the published or unpublished state by selecting "Archived" in the Select Status filter and changing the status of the contact to Published or Unpublished as preferred.
Check-In. Checks-in the selected contact. Works with one or multiple contact selected.
Batch. Batch processes the selected contact. Works with one or multiple items selected.
Trash. Changes the status of the selected contact to indicate that they are trashed. Trashed contact can still be recovered by selecting "Trashed" in the Select Status filter and changing the status of the contact to Published or Unpublished as preferred. To permanently delete trashed contact, select "Trashed" in the Select Status filter, select the contact to be permanently deleted, then click the Empty Trash toolbar icon.
Help. Opens this help screen.
Options. Opens the Options window where settings such as default parameters can be edited.
Toolbar Links
At the top left, above the Filter, you will see the following two links:
Contacts. This link takes you to the screen you are currently on.
You need to add at least one Category for your Contacts before you can add your first Contact. Categories are added using the Category Manager: Contacts screen.
